- Vendor Reconciliations & Confirmation
Vendor Reconciliations & Confirmation
Vendor reconciliation process for any business requires matching the invoices and other line-ups to documents.
- Verify that the accounts payable journal was properly posted to the general ledger.
- Verify that the aged accounts payable report was printed after all posting was completed.
- Verify that the general ledger is set to the correct reporting period.
- Receivables Management (RMS)
Receivables Management is a Pro-active & Preventive solution to own the complete process from invoicing till collection of money by systematically tracking & following up at each and every milestone.
Ensuring timely and correct collections from customers is an important task for every company & Pro-TEAM Solutions helps its clients by implementing Receivables Management Process. There by eliminate the hurdles in processing the invoices & payments by the customers.
- Working capital blocked due to delay in collection of receivables
- High accumulation & write off of debtors as bad debts
- High number of Receivable transaction under Reconciliation
- Funds to make up the Working capital deficit is costlier
- Dependency on Sales & Accounts/Finance team for collections
- Less time to concentrate on Core Competencies
- Problems in Collection from Customers at different Geography
- Frequent movement of team & training the new team affects the overall AR process
- Managing the complete end to end receivables immediately after invoice is being raised till it is collected
- Support over any chosen segment of the invoice life cycle
- Generating & Dispatching the Invoices
- Regular follow-ups to speedup collections
- Sending Reminders & timely escalations for necessary actions
- Proactive steps to ensure completion of pre collection activities & coordinate in resolving the customer queries.
- Systematic collection procedures after payment delays
- Periodic Customer Balance Confirmations & corresponding Reconciliations
- Receivable Analysis & MIS for Decision making
- Ensuring Completeness of invoice before submission to customer
- Personal handover of the bills & obtaining acknowledgement
- Get ALL OK confirmation from customer to process the bills
- 100% customer visits to push for immediate collection
- Target to achieve maximum collection of collectible bills with due date
- Independent review of pending issues & necessary escalation to resolve the same
- Aligning of expectations with division heads
- Vendor Commercial Desk / Help desk
Vendor Commercial Desk Help Desk
Taking up the vendor support service with respect to Vendor help desk to attended vendor payment related queries, vendor reconciliation and balance confirmation and also with respect to bill validation and with respect to statutory compliance and pre-defined procedures.
- AMC Service bills & Institutional sales follow up
- PO to Payment Cycle Management
- Customer Care Desk
Customer Support Services
Customer support services is an integral part of our portfolio where we provide customer related support right from customer bill verification, Invoicing Support, Collection Support by means of robust back-end team and follow ups by field executive, Customer Reconciliations, etc.
This is achieved by both deploying experienced team onsite as well as having a focused backend team to support them. Each of the services will have regular reviews with the clients by account managers to ensure process health.